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#1
We are just starting to look at Form Tools and have a quick question. We need a form that can only be submitted if a user registers and logs in with a username and password. We also need search and retrieval capability (of the submitted form info) that are available to any user of the site. Does Form Tools provide the functionality to address these requirements? thanks
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#2
Just checking if there is anyone out there who can answer my simple question.
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#3
I don't use FormTools in the way you are asking, but I guess you could just create your forms internally and require people to login to the FormTools admin portal to submit a form. With that said, the search and retrieval shouldn't be a problem. I'm not entirely sure if a user can just register on their own to your admin portal, though. I think you'd need to use the Submission Acounts module to basically have a published (public) form on your website, that would act as a registration form for your FormTools admin portal.

http://modules.formtools.org/submission_accounts/

Was that at all helpful? I dislike answering questions I don't feel that I am an expert with.
This may be of more assistance in answering your questions, it has screenshots Smile

http://docs.formtools.org/userdoc2_1/?pa...rnal_forms
Not a FT employee, just a FT user lending a hand. If I've been helpful, please rate.

[Image: giraffe_long_85.gif]
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#4
Thanks for your reply. We want to create the form internally for adding information into the DB. The thing that is not clear to us is if there is an option to make sure a user is registered/logged in before they can perform the add. I would rather not have to code this if possible. I would also like them not to have access to the admin functions. I don't think the search/retrieval will be an issue.
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#5
If the form is internal, then anyone wishing to add a submission to the form would need to be logged in. For example, I could not add a sunmission to said form without knowing a URL where I could login. Even then, I would need the login credentials (a username and password) to login just to SEE the form.

My suggestion above with the link to the submission accounts module was for your users to be able to easily register a username and password to use for this said internal form. The "registration" form would need to be somewhere on your website, published for them to see, should you take advantage of this option. Otherwise, you'll need to manually create login credentials for each user you want to have access to the internal form.

So far, based on everything I've seen, you won't need to do any coding, unless you want to make the registration form as I've mentioned. Even then, you'd only need some basic HTML coding, as any website uses. I suppose, worse case scenario is that you ask people to contact you personally (via an e-mail address or something) with a request for a username and password. Then you'd have to create one for that person and let them know what it was.

As far as the admin functions go, you can set that up within the admin protal. You can make forms and their submission information hidden to everyone except yourself, you can give certain people access or everyone access.

Furthermore, you can set what fields are available in the "Views" tab per user. I'm not as comfortable explaining that in great detail, since I don't use that option myself. But I am pretty familiar with Internal Forms Smile

Here's a link about customizing the "Views" area (Preventing Clients from Editing Submissions): http://docs.formtools.org/tutorials/uned...bmissions/

More on form permissions: http://docs.formtools.org/userdoc2_1/?pa...ermissions

And finally (I think this is the one you've been waiting for), information about ACCOUNT level permissions: http://docs.formtools.org/userdoc2_1/ind...t_accounts

Hopefully this is the documentation you were looking for. I'm sure you've read through some of it on the site already, but finding exactly what you're looking for can be daunting sometimes.
Have you tried the Demo yet?
Not a FT employee, just a FT user lending a hand. If I've been helpful, please rate.

[Image: giraffe_long_85.gif]
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#6
Thanks I will give your suggestions a try and read more of the docs. I did play with the demo.
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#7
The demo lasts for 24 hours, so my first thought would be take to "dumb down" your goals a little, and see how far you can get in the demo. It may be worth one day's worth f work to determine if FormTools will work for you. Though, based on our conversation so far, I'm positive it's exactly what you're looking for Smile
Not a FT employee, just a FT user lending a hand. If I've been helpful, please rate.

[Image: giraffe_long_85.gif]
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